Product of Privagent

Clean company documents into a private source of truth

For companies with hundreds to thousands of documents that need one current, organized corpus before anything else can run on it.

Schedule a call How it works

30-minute discovery call with Ron Merrill.

02 · The problem

AI fails when the files are a mess

Most companies already hold the knowledge they need. It is buried under copies, drafts, and stale versions that nobody has time to sort.

Version sprawl

Shared drives, email archives, and revision piles. Duplicates and near-duplicates sit next to the current file.

Wrong document tax

People thrash on the wrong file while the real constraint sits untouched.

Cleanup gap

Cleanup by hand is too slow. Enterprise TB-scale tools are too large for this buyer.

60%

of AI projects abandonedOrganizations will abandon AI projects unsupported by AI-ready data through 2026.*

63%

data practices gapOrganizations that do not have, or are unsure they have, the right data management practices for AI.*

* Gartner press release, Feb 26, 2025 (survey of 1,203 data-management leaders, July 2024).

03 · Who it is for

Built for operators with real document weight and real IP concerns

The buyer

Owner, CEO, or COO

Often working alongside an MSP, a fractional CFO, or an M&A advisor who needs the documents in order.

The user

Ops or office manager

Works the review queue and confirms which version is current. No new system to babysit.

The firm

Roughly 10–250 people

Hundreds to a few thousand files. Not millions of terabytes.

Core industries
BiotechTechManufacturingEngineeringPharma
Also a fit
Energy and industrialCPA and accountingConsultingArchitecture and engineeringLegal, later
Where it starts
M&A and data-room prep
04 · How it works

Index. Structure. Deduplicate. Organize. Confirm.

DocuMatic turns scattered files into one confirmed, current corpus. That corpus is the product. People and agents work from it.

01

Index and structure

See what the company actually holds.

02

Deduplicate

Find duplicates and near-duplicates. Group version families.

03

Organize

Tag documents against the company’s own capability list.

04

Confirm

A person confirms which version is current. Version history stays permanent.

05

Retrieve

Prefer the human-confirmed current version group, with version metadata so answers cite recency.

06

Work from it

People and AI agents work from the same private source of truth. Ground truth stays in DocuMatic, not a messy drive.

05 · Private by design

Private model. Closed environment. Your documents stay put.

Never sent out

Your documents do not leave

Documents are never sent to Claude, ChatGPT, or any other external model.

  • Private model runs inside the closed environment
  • No external model calls on your content
What closed means

Encrypted hardware, tenant isolation

Privagent provides encrypted hardware in a controlled environment with tenant isolation.

  • Provided and operated by Privagent
  • Closed does not mean customer-owned iron or a box the customer racks themselves

Data sovereignty and IP protection are the point, not a feature footnote.

06 · First Pass and Continuous

First Pass cleanup. Continuous living corpus.

Start here

First Pass

One-time cleanup · rent-by-job

  • Get the corpus ready against a deadline.
  • Index, deduplicate, organize, and confirm in one engagement.

Builds the source of truth.

Then keep it

Continuous

Subscription · living corpus with nightly delta

  • New documents keep arriving.
  • The system keeps up.

Keeps it the source of truth.

The cleanup is how the source of truth starts. Continuous is how the business keeps it.

07 · Contact

Get in touch

DocuMatic is a Privagent product. Reach Ron for discovery calls and First Pass scoping.

Schedule a call
Contact
Ron Merrill · Privagent
Email
ron@privagent.com
Office
The Ion · 4201 Main St
Houston TX 77002
Web
privagent.com